REGISTER AND DATA PROTECTION PRIVACY STATEMENT
15 September, 2018
In accordance with the Personal Data Act (523/1999) 10§ and the General Data Production Regulation (GDPR), May 2018
Project BEST – Better Efficiency for the Industrial Sewage Treatment
Collection and storage of personal information is organized by the BEST Lead Partner City of Helsinki:
c/o Environment Services, Viikinkaari 2a, City of Helsinki
2. Contact information on the register issues
Project BEST manager Kajsa Rosqvist, kajsa.rosqvist (a) hel.fi
3. Name of the register
BEST Project partners and stakeholders
4. Purpose of the register
The purpose of the register is to promote, disseminate and communicate information regarding the BEST Project’s activities, events and projects and to facilitate cooperation and networking among the project partner organizations and other stakeholders.
5. Use of the register and content of information
The BEST Project cares for several events organized or co-organized by the BEST Lead Partner City of Helsinki. BEST Project uses registration forms built in its website to collect personal information for organization of project events. Collection and storage of personal information is organized by the BEST Lead Partner City of Helsinki. Register details are kept confidential and not shared with third parties. To facilitate event organization and management, the collected personal data include name, surname, organization, title , country, e-mail address, phone number. Moreover, during the events, other data can be collected in the forms of photographs, presentations or video recordings. These can be published in the context of promotion and communication of the BEST project activities on the websites, social media channels, newsletters or bulletins. When registering to events, also additional relevant information may be collected related e.g. to participation or diet; these will, however, be deleted directly after the event.
With any questions regarding the usage of personal information, as well as for updating, changing or deleting own personal details, please contact the BEST Lead Partner.
6. Handling over data and transfer of data outside EU or ETA
The information collected in the register is not handed over outside the BEST project partnership, neither outside EU or ETA. MailChimp makes an exception. MailChimp is a US-based company, meaning that data is transferred outside EU. However, MailChimp uses encryption that is certified by the EU-US Privacy Shield framework. When using MailChimp e-mail service the name, e-mail and possibly organization of the receiver are used.
7. Principles of the protection of the register
The personal data in the register is confidential. The city of Helsinki/ BEST project and the service providers of the registers (Seravo Oy and MailChimp) take care of information security to the best of their ability.
8. Right of inspection
Each individual person in the register has the right to inspect personal data collected of him/her in the BEST Project register or that there is no data. Inspection requests are to be sent to BEST Project manager in written form.
9. Correction of data
The registrar has to correct, remove or complete any erroneus, unnecessary, obsolete or incomplete personal data without undue delay either on its own initiative or requested by a person in the register.
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